Group of multicultural employees in a business meeting

The Advantages of File Sharing During a Video Conference

Video conferencing is an excellent way for companies and employees to get together without the additional cost of travel. You can even record your conference to distribute to others across the company who may not have been able to attend. Another feature you should look for in video conferencing equipment is the ability to file share during the meeting.

Visual Presentations

Highland-March Workspaces offers a place to hold video conferences for various companies to hold meetings and exchange ideas. File sharing allows for visual presentations, which is a must when trying to share thoughts and ignite conversation properly. PowerPoints, graphs, outlines, articles, and images can be shown instantly to all participants.

Catch Mistakes

It is easier to catch mistakes when you have multiple members of your team reviewing the documents and graphs necessary for your meetings. It is one thing for someone to read a figure off of a piece of paper, but if the rest of the people attending the virtual meeting have access to a visual representation of this, these extra sets of eyes can catch any instances where the stated figures are not matching up with the recorded facts.

Vote in Private

Sometimes meetings require voting to carry motions or propose new strategies. It can be awkward if the team members can see how everyone votes with a raising of the hand. Sharing a file allows everyone to vote privately by sending his or her votes anonymously remotely.

When you are in need of a meeting room rental in MA, contact Highland-March Workspaces to book your room and video conferencing supplies.